AI
cost management
PromptGlass puts every AI cost on one ledger: per-seat subscriptions like ChatGPT Enterprise, Microsoft 365 Copilot and GitHub Copilot, plus token-based API spend. It attributes spend to teams and cost centers and finds the waste: idle seats, duplicate tools and expensive models used for simple tasks.
Outcomes
- ✓Lower AI spend with the same output
- ✓Showback that teams trust
- ✓No more surprise API invoices
What you get
Inside PromptGlass ai cost management
Seat utilization
Licensed vs. active vs. engaged users per AI subscription, with reclaim lists by department.
Token cost attribution
API spend per team, app, model and virtual key, with showback and chargeback exports.
Model right-sizing
Finds workloads where a smaller or cached model would give the same result for less.
Budgets and alerts
Monthly budgets per team or key, enforced at the gateway with soft and hard limits.
Rollout
Four steps, no big bang
Start in observe-only mode and tighten controls as you learn what your organization needs.
- 1
Connect billing sources
Seat data from connectors, token usage from the gateway and provider APIs.
- 2
Map to cost centers
Use HR attributes from your identity provider.
- 3
Act on recommendations
Reclaim seats, consolidate tools and route to cheaper models.
- 4
Set budgets
Stop surprise bills before they happen.
AI cost management: FAQ
How does PromptGlass find unused AI seats?
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It compares licensed users from each provider’s admin API with real activity seen by connectors and sensors over a period you choose, then lists idle and low-engagement seats by department.
Can PromptGlass enforce AI budgets?
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Yes, for API traffic through the gateway. Budgets can warn, throttle, or block per team, app or virtual key, and can fall back to a cheaper model instead of failing.
Find out how your company really uses AI.
Start a free 30-day AI usage assessment: a complete shadow AI inventory, the sensitive data leaving, and the AI seats you are paying for but not using.